---
title: "AI agent for accounts payable: bill entry and PO matching | lumic"
description: "lumic's AP agent reads each vendor bill from email, matches it to the PO and enters it once a person approves. Live about six weeks after the on-site day."
canonical: https://get-lumic.com/services/ap-automation/
last_updated: 2026-10-11
---

# AI agent for accounts payable: bill entry and PO matching | lumic

> lumic's AP agent reads each vendor bill from email, matches it to the PO and enters it once a person approves. Live about six weeks after the on-site day.

Source: https://get-lumic.com/services/ap-automation/ | Contact: hello@get-lumic.com

Services AP automation

# An AI agent that enters your vendor bills. A person approves each one.

The agent reads each vendor bill from email, matches it to the purchase order, and flags a price difference before anyone pays. A person approves it, and it lands in your accounting software, ready to post. lumic builds it on site and keeps it working.

[Book a call](https://cal.com/lumic/20-minute-call) See the proof

See it running. Every figure is sample data. Turn sound on for the narration.

The job, step by step

## One agent, one job. Done every day.

### It reads each bill.

The agent reads each vendor bill as it arrives by email, the same bill a clerk would open.

### It matches the purchase order.

It matches the bill to the purchase order and flags a price difference before anyone pays.

### A person approves it.

A person on your team checks the entry and approves it. It lands in your accounting software, ready to post, and nobody retypes it.

Proof

## Live and measured.

A managed AP agent from lumic went live about six weeks after the on-site day. In its first week, 64 of 67 bills went through it. Counted, not estimated.

### AP invoice agent

Every vendor bill was typed in twice, into two systems, about 30 a day. The agent went live about six weeks after the on-site day. It reads each bill from email, matches it to the purchase order, and enters it in both systems once the clerk approves.

- A specialty manufacturer · accounting software + a custom operations database
- 64 of 67 bills through the agent in week one
- Kept running for a monthly fee

### AP workbench

Every open bill, its PO match and its approval state.

- Dashboard · accounting software
- Live

### Purchasing & PO write-back

The agent drafts purchase orders and writes them back to the ERP.

- Agent · ERP
- Approval-gated

Clients are kept private; every figure is from production.

[See the full portfolio](https://get-lumic.com/portfolio/)

Approval and access

## Nothing posts without you.

### It makes the entry itself.

The agent enters the work in your systems, the same records a clerk would key. A person approves it, and nobody retypes it.

### Nothing posts without you.

The agent prepares each entry. A person on your team checks it and approves it, and the final post stays in your hands. Dashboards only read.

### It touches only its job.

lumic gives each agent access to the screens and records its job needs, and nothing more. Every action it takes is logged.

### It runs where it fits.

Each agent works on its own dedicated computer, wherever fits your business, under its own login, inside the systems you already run. To read a document, it uses a cloud AI model.

lumic builds it, and keeps it working.

- Instead of → With lumic
- Typing every bill into two systems → An agent enters it; you approve
- Build-and-ghost consultants → A team that stays on
- Each managed agent Covered
- Monitoring Ongoing
- Testing Monthly
- Fixes Included
- Upgrades as tools improve Included
- Human approval Built in

Questions

## Before you book.

### How long does it take to go live?

Weeks, not quarters. A recent managed AP agent went live about six weeks after the on-site day; in its first week, 64 of 67 bills went through the agent.

### Who approves what the agent does?

A person on your team. The agent makes the entry, and a person checks it and approves it before anything posts. The final post stays in your hands.

More on the method in [How lumic works](https://get-lumic.com/how-lumic-works/), every answer in [Common questions](https://get-lumic.com/faq/), and on-site work in [St. Louis](https://get-lumic.com/st-louis/).

## Based in St. Louis. Start with a conversation.

[Book a call](https://cal.com/lumic/20-minute-call) or write to lumic [hello@get-lumic.com](mailto:hello@get-lumic.com?subject=lumic%20intro%20call)

Every engagement is led by a senior FDE, on site.

How to start

A 20‑minute call. You walk the team through the work your people do by hand.

A written proposal. What lumic would build, the timeline, and the cost.

An on-site visit. lumic’s FDEs meet your team where the work happens and confirm the plan. St. Louis first; they travel for the right fit.

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